WHO WE ARE
COLSA Corporation and its affiliates (Collectively COLSA, “we”, “our”) take our responsibility to protect data and privacy seriously. This Privacy Policy explains how we collect, use, share, and protect the security of your personal information as a result of your use of our web sites. It applies to colsa.com and other COLSA websites that link to this notice (“Sites”). Certain sites may provide additional detail about privacy practices specific to those Sites. Internal company policies and procedures govern COLSA’s internal networks and systems and the processing of personal information relating to employees and other authorized COLSA network users.
Our Sites are designed for use by business, commercial, and government customers and prospects. We do not purposefully collect information on individual consumers or individuals outside of their capacity as employees of a business partner or business prospect or as a potential job applicant with our company.
WHAT INFORMATION IS COLLECTED
Personal data we collect and use if you use our websites
| Category of Personal Data | Further information about the category |
| Contact information | Names, addresses (including address history), email address, telephone numbers |
| Employment information | Employment status, employment history, education history CV, information about security clearance, where necessary, your current salary, and other personal information submitted by job applicants |
| IP Address and Technical Details | IP address of the computer/personal device that you use to access our website(s), approximate location information from where you access our website(s) and information about your device and browser |
The legal basis for using your personal data
We will only collect, use and share your personal data where we are satisfied that we have an appropriate legal basis to do this. This may be because:
· you have consented to us using the personal data for example by signing up to receive communications from us;
· our use of your personal data is in our legitimate interest as a commercial organization (for example our legitimate interests in communicating with you – in these cases we will look after your information at all times in a way that is proportionate and respects your privacy rights and you have a right to object to processing as explained in the LEGAL RIGHTS AVAILABLE TO HELP MANAGE YOUR PRIVACY section below);
· our use of your personal data is necessary to perform a contract or take steps to enter into a contract with you, for example where you apply for a job with us or where you are one of our suppliers; and/or
· our use of your personal data is necessary to comply with a relevant legal or regulatory obligation that we have for example fulfillment of a court order.
If you would like to find out more about the legal basis for which we process personal data please contact us at privacy@colsa.com
| Personal Data Processed | Reason for Processing | Legal Justification |
| Names, addresses (including address history), email address, telephone numbers | To communicate with you regarding our products and services; to communicate with you in the context of a contractual agreement which we have with you. | Consent, legitimate interest, or necessity for performance of a contract |
| Employment status, employment history, education history CV, information about security clearance, where necessary, your current salary, and other personal information submitted by job applicants | To process job applications which we receive from you | Consent or legitimate interest, or necessity for performance of the contract |
| IP address of the computer/personal device that you use to access our website(s), and information about your device and browser | To ensure network and information security; to monitor the performance of our website and improve your user experience | Consent or legitimate interest |
HOW INFORMATION IS COLLECTED
We collect information about you if you register with or use one of our website(s)
We will collect your personal data via the following methods:
- By recording details you provide to us – e.g. in responding to a job posting, your communications with us through emails or calls, and/or
- By observing your use of our products and services and our website.
Categories of Personal Information we collect and use if you use our websites or visit our facilities
| Category of Personal Information | Further information about the category |
| Contact information | Names, addresses (including address history), email address, telephone numbers |
| Employment information | Employment status, employment history, education history CV, information about security clearance, where necessary, your current salary, and other personal information submitted by job applicants |
| IP Address and Technical Details | IP address of the computer/personal device that you use to access our website(s), approximate location information from where you access our website(s) and information about your device and browser |
| Health Information | Information relating to infectious diseases such as symptoms, recent diagnoses and relevant travel history |
COOKIES
We may place a text file called a cookie in the browser files of computers that visit this Site. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information. Cookies also allow your computer to utilize all the features on this Site. Our Site at colsa.com provides you with a “Cookie settings” in a banner at the bottom that allows you to decline non-necessary cookies. You may also decline cookies through you browser but some parts of our Sites may not work properly for you if you do so.
HOW WE USE THE INFORMATION WE COLLECT
We will not sell, give or share information to a third party to allow that third party to market its goods or services.
How we use personal information
We may use or disclose the personal information we collect to:
- fulfill or meet the reason you provided the information. For example, if you share your name and contact information to request a price quote or ask a question about our products or services, we will use that personal information to respond to your inquiry;
- communicate with you about, and administer your participation in, special events, programs, offers, surveys and market research;
- respond to your inquiries;
- process employment applications, including by assessing qualifications, verifying information, and conducting reference or other employment-related checks;
- evaluate potential suppliers and subcontractors and manage our relationships with them;
- perform data analyses (including anonymization and aggregation of personal information);
- protect against, identify fraud and prevent cybersecurity and other security events, espionage, fraud and other unlawful activity, claims and other liabilities;
- help maintain the safety, security, and integrity of our website, products and services, databases and other technology assets, and business; and
- comply with and enforce applicable legal requirements, relevant industry standards and our policies.
We also may use the information in other ways for which we provide specific notice at the time of collection.
We share your information in the manner and for the purposes described below:
- within COLSA Corporation, where such disclosure is necessary to provide you with our services, to manage our business, or for security purposes;
- with third parties who help manage our business and deliver services. These third parties have agreed to confidentiality restrictions and use any personal information we share with them or which they collect on our behalf solely for the purpose of providing the contracted service to us. These include IT service providers who help manage our IT and back office systems;
- we may share in aggregate, statistical form, non-personal data regarding the visitors to our website, traffic patterns, and website usage with our partners, affiliates or advertisers;
- If, in the future, we sell or transfer some or all of our business or assets to a third party, we may disclose information to a potential or actual third-party purchaser of our business or assets; and/or
- with our regulators, to comply with all applicable laws, regulations and rules, and requests of law enforcement, regulatory and other governmental agencies.
HOW WE PROTECT AND STORE YOUR INFORMATION
We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.
Storing your personal information
We will store your personal information for as long as is reasonably necessary for the purposes for which it was collected. In some circumstances we may store your personal information for longer periods of time, for instance where we are required to do so in accordance with legal, regulatory, tax, accounting requirements.
In specific circumstances we may store your personal information so that we have an accurate record of your dealings with us in the event of any complaints or challenges, or if we reasonably believe there is a prospect of litigation relating to your personal information or dealings until the possibility of any such complaint or challenge has passed.
CHANGES TO OUR PRIVACY POLICY
It is our policy to post any changes we make to the Policy on this page. If we make material changes to how we treat our users’ personal information, we will notify you through a notice on the Website home page. The date the Policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable e-mail address for you, and for periodically visiting our Website and this Policy to check for any changes.
EU CITIZENS AND RESIDENTS
If you are an EU Citizen or Resident you have the following rights pursuant to GDPR:
The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that COLSA correct any information you believe is inaccurate. You also have the right to request that COLSA complete information you believe is incomplete.
The right to erasure – You have the right to request that COLSA erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that COLSA restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to COLSA’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that COLSA transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: privacy@colsa.com
YOUR ACCEPTANCE OF THIS POLICY
By using the Website or Social Media, you are consenting to the use of your information as explained in this policy. We may change or add to our policy, so we encourage you to review it periodically.
CONTACT US
If you have any questions, concerns or complaints regarding our compliance with this notice and the data protection laws, or if you wish to exercise your rights, we encourage you to first contact us at:
COLSA Corporation
Attn: Corporate Communications/Privacy
6728 Odyssey Dr NW
Huntsville, AL 35806
or
COLSA Privacy Hot Line: 1-866-436-0163 or privacy@colsa.com